We’ve all received emails that were sent in a hurry & with little care. Poor grammar, incorrect spelling & clumsy sentences can confuse the meaning & even give the wrong impression.
A few “tricks of the trade” can help you minimize problems with your emails:
- Briefly proof read everything before you send it. That quick email that you sent in a hurry could be taken the wrong way or come across poorly to the recipient. Something sent with little thought could be “on the record” for a very long time, & even forwarded to a great many people!
- Use a spell & grammar checker. Microsoft Outlook allows you to use Word to edit email messages, along with all its powerful editing features.
- Consider using the AutoText feature. This is one of my favourite features in Outlook, as it allows me to insert commonly used phrases with just a couple of keystrokes. Over time, build up a library of these phrases, & use them as necessary in your emails.